Contract management and Project support Manager 1 Position(s)

WHA Group (Mueang Samut Prakan)

Samut Prakan, Thailand

The WHA Group was created in 2003 to answer the strong demand for factory and warehousing solutions at a time when more and more investments were coming into the country, boosting the industrial and manufacturing sectors. Many of these companies were looking for cost-efficient solutions for their operations, and WHA Group accompanied many of them as they grew and expanded, becoming anchors in their respective fields. Today, the number of clients has grown exponentially and the services offered have evolved and diversified, transforming WHA Group into a world-class developer of fully integrated logistics and industrial facilities.

Detail posisi

The Contract Management and Project Support Manager is responsible for overseeing document preparation and agreements, ensuring accurate information and quality control of customer data, and managing performance reports. The role involves implementing policies, optimizing resources, and facilitating smooth business operations while providing guidance to junior team members.

Kewajiban

• Manage and review document preparation, agreements to ensure accurate and sufficient information to support undertakings by teams such as lease of the building, sales conclusion, etc. (if necessary).
• Provide precise data related to the agreements.
• Manage and control the quality and reliability of customer information, tenancy schedule in order to ensure accurate, complete, and up-to-date customer database.
• Manage and monitor performance/ progress reports preparation for any relevant functions on a monthly, quarterly, and annually basis, as necessary, in order to ensure information accuracy is provided to responsible functions in a timely manner.
• Cascade and implement administrative service policies and guidelines to subordinates and relevant stakeholders, in order to ensure that work practices are aligned with policies.
• Propose, periodically revise and gain approval on work processes, procedures, goals, strategy, initiatives, targets and plans to ensure efficient operation.
• Develop, propose, obtain approval, monitor and optimize utilization of department's resources and budget against company's budget, to ensure optimization and the right prioritization of resources and budget.
• Manage and control all daily activities in supporting people-related services, including the arrangement of documentation related to responsible functions/departments, and other necessary activities to facilitate work progresses, in order to ensure smoothness of business operation, as well as the availability of documents provided in a timely manner.
• Provide suggestions regarding new tools/technologies for document storage to ensure all crucial documentation is secured while being accessed easily.
• Manage and control the coordination with sole agents, agencies, customers, other external parties, and other internal functions/departments in order to provide and clarify information regarding all administrative works and to ensure smooth daily operations.
• Guide and assist, if needed, junior members in performing their tasks to ensure consistent understanding and ability to perform tasks.
• Review, if needed, assignment completed by junior members to ensure integrity and accuracy of work conducted.
• Perform analysis on benchmarking organizations in order to adopt market best practices into organization.
• Engage in regular meetings/ updates with team members, collect feedback, encourage and promote team spirit.
• Identify/ respond appropriately to high-complex issues, in order to ensure that each issue is efficiently dealt with or escalated to a superior level properly.
• Respond to instructions to undertake specific tasks to assist senior members in the completion of.

Kualifikasi

• Bachelor's degree in related fields.
• At least 5 years’ experience in agreements task, sales agreements contract and administrative.
• Good in English communication skills both written and verbal.
• Problem solving skills.
• Self-drive, hard work and highly responsible with teamwork skills.
• Strong in Microsoft skills: Word, Excel and Power point.
• Multi-task handling, fast and accurate.