Professional Assistant to Top Management

Thoresen Thai Agencies (TTA) (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

Thoresen Thai Agencies Public Company Limited (“TTA”) is a strategic investment holding company with three primary business groups – Transport, Energy, and Infrastructure. TTA and its subsidiaries (the “Group”) have provided shipping-related services since 1904, dry-bulk shipping services since 1985, and offshore oil and gas services since 1995. In 2009, the Group added fertilizer production, coal mining, and end-to-end coal logistics in its business portfolio. The Group’s strategic objectives depend on prudent and efficient management of its business groups and their operations as to enable it to continuously expand its businesses, improve its service offerings, and service its dept repayments. TTA intends to achieve balanced and consistent growth across all three business groups by seeking and evaluating strategic opportunities that meet or exceed its targeted long-term returns on capital.

Detail posisi

The Professional Assistant to Top Management provides comprehensive support to executives, ensuring efficient operations and effective communication within the organization.

Kewajiban

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistical details are arranged.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Conduct research, analyze data, and prepare executive summaries to assist in decision-making.
• Provide insights and recommendations on key business initiatives.
• Collaborate with cross-functional teams to ensure alignment on organizational priorities.
• Act as the primary point of contact for internal and external stakeholders on matters related to the executive office.
• Screen and prioritize emails, calls, and other communications.
• Prepare and deliver professional communications on behalf of top management.
• Manage special projects assigned by top management, ensuring timely and successful completion.
• Track project progress, identify roadblocks, and propose solutions.
• Ensure all projects align with the strategic goals of the organization.
• Maintain a high level of confidentiality and professionalism in all tasks.
• Develop and streamline administrative processes to enhance efficiency.
• Manage expense reports, budgets, and reimbursements related to the executive office.
• Oversee and coordinate the activities of the secretarial and administrative team to ensure smooth operations.
• Provide guidance, mentorship, and support to team members.
• Establish clear goals and expectations, ensuring alignment with organizational priorities.
• Organize detailed travel itineraries and ensure smooth travel arrangements.
• Plan and coordinate executive events, conferences, and meetings.

Kualifikasi

• Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree preferred.
• Minimum of 8 years of experience in an executive assistant or similar role supporting senior management.
• Proven experience in managing a team, especially in secretarial or administrative functions.
• Experience in a fast-paced, multinational environment is an advantage.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Chat GPT, Zoom, Teams).
• Analytical mindset with the ability to prepare data-driven reports and presentations.
• Strong team management and leadership skills.
• Multilingual proficiency is a plus (e.g., English, Chinese, or other relevant languages).
• Discretion and ability to handle confidential information.
• High level of adaptability and problem-solving skills.
• Strong attention to detail and accuracy.
• Proactive attitude with a sense of urgency and initiative.
• Collaborative and team-oriented mindset.