Coordinator (Chinese Speaking)

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The Coordinator (Chinese Speaking) is responsible for planning and organizing events, managing stock, liaising with vendors and clients, coordinating on-site activities, and handling post-event evaluations.

Kewajiban

• Meet with clients to discuss event objectives, budget, and requirements.
• Develop event timelines, schedules, and floor plans, and keep updating the event calendar.
• Generating EO for getting supervisor’s approval.
• Coordinate with other departments / teams for service requirements distribution, including caterers, decorators, audio-visual providers, entertainment, and venues.
• Assist in meeting materials stock distribution and management.
• Coordinate with departments / teams / vendors (e.g., caterers, decorators, audio-visual technicians) to ensure services are delivered as planned.
• Ensure clients’ needs are met and resolve any issues or concerns promptly during the event.
• Monitor and manage relationships with external partners to ensure seamless execution.
• Handle troubleshooting and problem-solving during the event.
• Submit post-event reports on stock updating, evaluations and recommendations for future events.

Kualifikasi

• Chinese speaking (HSK Level 5 or above), reading and writing skill is requested. English skill is a plus.
• Proven experience in event planning or project management, ideally 2-5 years.
• Bachelor’s degree in Hospitality Management, Marketing, Public Relations, or a related field (preferred).
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and meet tight deadlines.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• Experience working with vendors, suppliers, and contractors.
• Creative thinking and attention to detail.
• Ability to work long hours, including evenings and weekends, as needed.
• Sometimes may require travel to event locations.