Document Controller
Detail posisi
Kewajiban
The key responsibilities will include but not limited to:
• Act as a key person in the project documentation/correspondence keeping, tracking, handling, circulation and distribution.
• Maintain/update Master Document Register database and Master Document Control File.
• Distribute correspondence and documentation to all parties concerned.
• Prioritize and store both soft and hard copies of all documents and correspondence.
• Ensure all outgoing correspondence/documentation is sent and tracked properly in accordance with Document Control Procedure.
• Regularly update the project team on the new incoming document/correspondence.
• Support the project team in document/correspondence preparation and transmittal/sending, review and update technical documents (e.g. manuals and workflow).
• Maintain Master Document Register database and Control File. Track changes and previous revisions of the documentation/correspondence.
• Ensure compliance of the project documentation/correspondence with Document Control Procedure.
• Ensuring effective document and data control occurs according to company and customer requirements.
• Registration, filing, retrieval and transmission of engineering documentation.
• Control documentation uniformity (template, reference, version No. etc.).
• Provide training and support to other sub-system on the document control system and best practices for document management.
• Provide support in regulatory Monthly Progress reports and Minute of Meeting.
Kualifikasi
• Bachelor’s degree in business administration or related fields.
• Experience in administration or team assistant.
• Ability to collaborate with a multinational team and an international environment.
• Good organization and communication skills.
• Knowledge of Electronic Documents Management System (EDMS).
• Good command of English, both written & spoken skills.
• Proficient in MS Office, additional for .pdf exchange and Power AI (if any).
• Proficient typing and editing skills.