Executive Assistant

East-West Seed (Nonthaburi, Thailand)

Nonthaburi, Thailand

East-West Seed breeds and produces high quality vegetable seeds for tropical conditions.East-West Seed breeds and produces high quality vegetable seeds for tropical conditions.

Detail posisi

Being an Executive Assistant in a dynamic office environment requires adaptability, exceptional organizational skills, and a strong sense of business acumen. As the focal point for coordinating activities for the Managing Board, you will act as a key liaison with their direct reports across a matrix organization.

Kewajiban

Executive Support
• Manage and maintain complex schedules, including coordinating meetings, appointments, and travel arrangements
• Prepare and organize meetings, including scheduling, coordinating logistics, and preparing meeting materials and presentation
• Take minutes of meetings and distribute them to relevant parties including take or follow-up actions
• Screen and prioritize incoming calls and emails, respond to urgent matters and forward important information to appropriate parties
• Handle sensitive and confidential information with the utmost discretion
• Manage the departmental budget and monitor expenditures to ensure efficient use of resources including expense reports and reimbursements
• Coordinate and manage logistics for events, conferences, and meetings
• Assist in managing and coordinating special projects as assigned by the Managing Board
Communication Management
• Screen and prioritize incoming calls and emails, responding to inquiries or directing them appropriately
• Draft and proofread correspondence, reports, and presentations on behalf of the Managing Board
• Manage and maintain an organized filing system for important documents and correspondence

Kualifikasi

• Bachelor's degree in Business Administration or a related field
• Proven experience as an Executive Assistant or in a similar role supporting senior executives
• Experience in multinational environments and matrix organization would be advantageous
• Excellent written and verbal communication skills
• Excellent organizational, collaboration, and communication skills, with attention to detail
• Discretion and ability to handle sensitive information with professionalism
• A proactive, hands-on attitude and the ability to anticipate needs
• Maturity, resourcefulness, and the ability to work effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite