Admin assistant II

East-West Seed (Song Phi Nong district, Suphan Buri, Thailand)

Suphanburi, Thailand

East-West Seed breeds and produces high quality vegetable seeds for tropical conditions.East-West Seed breeds and produces high quality vegetable seeds for tropical conditions.

Detail posisi

The Admin assistant II is responsible for providing administrative services to all employees of the HGR, their guests, and other EWS staff by responding to telephone calls, facilitating all forms of communication, handling enquiries, making domestic travel arrangements, and making international travel arrangements, including recommending document requirements for visa registration for senior level staff.

Kewajiban

• Provide comprehensive administrative services, including managing communication, handling inquiries, maintaining office files, processing petty cash, and overseeing operational expenses.
• Arrange domestic and international travel logistics, including flight bookings, accommodations, and visa documentation for senior staff.
• Coordinate schedules, accommodations, transportation, and meeting arrangements for visitors.
• Facilitate meetings by taking minutes, booking venues, organizing audiovisual needs, and coordinating social events.
• Oversee company vehicles, including scheduling maintenance, supervising drivers, and preparing monthly mileage reports.
• Assist the R&D department by downloading articles from the e-library and managing IEF results in the ABS system.
• Evaluate food vendors and ensure the timely and quality service of meals for meetings and events.
• Perform other duties as assigned by the Executive Assistant to the GM.

Kualifikasi

• Bachelor’s degree in business or related field.
• Thai national with at least 3 years of administrative or secretarial experience.
• Knowledge of office administration and bookkeeping.
• Proficient in English (reading, writing, and speaking).
• Strong communication and interpersonal skills.
• Service-minded, detail-oriented, adaptable, and flexible.
• Proficient in computer applications and multitasking under pressure.
• Integrity and accountability.