Office and HR Operations Coordinator

BayWa r.e. APAC (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

Across solar and wind, at BayWa r.e. we r.e. think energy - how it is produced, stored, and best used. We are a leading global developer, independent power producer, service supplier, distributor, and energy solutions provider. We deliver renewable energy solutions worldwide, and have brought 6 GW of energy online, while managing over 10 GW of assets. We are also a leading supplier to the solar distribution market. BayWa r.e. has one of the most experienced renewable energy teams in Asia Pacific with more than 280 employees working in the region across offices in Tokyo, Perth, Melbourne, Brisbane, Ho Chi Minh City, Cyberjaya, Seoul, Manila and our regional headquarter in Bangkok, Thailand. Embracing equity and diversity, we are committed to creating inclusive environments where everyone can reach their full potential. Every day, we are working hard to find new solutions, push technological boundaries and redefine service standards to make renewable energy even better.

Detail posisi

The Office and HR Operations Coordinator will be responsible for day-to-day office and facility management, visa, work permit and 90 days report, overseeing office administrative tasks, admin support, and coordinating with employees and vendors.

Kewajiban

Office and Facility Management:
• Manage daily office facility, ensuring safety and hygiene meet the requirements by managing and supervising a housekeeper on daily tasks to ensure the office is always clean and tidy.
• Responsible for monitoring IT Asset and Inventory, purchasing stationery, office supplies, and furniture to prevent a stock shortage.
• Monitor Sustainability Report.
• Keeping track records of costs and expenses as well as office documents and vendor management.
• Act as a main contact point for office building, maintenance, courier process, and external vendors.
• Responsible for vendor negotiation, cost comparison for having the best deals and efficient cost management, quality, and delivery time.

Visa And Work-Permit
• Coordinating between expats and BOI/Immigration Center and administering end-to-end process of Visa, Work-Permit, and 90 days report as well as statutory matters.

HR Operations
• Facilitate HR Manager in organizing internal employee initiatives and activities.
• Assist HR Manager in administrative tasks and day-to-day employee from pre-onboarding to offboarding.
• Handle other tasks as assigned. Ad-hoc exercise on the request of manager.

Kualifikasi

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Minimum of 5 years of progressive experience in Office Administration, HR roles, and experience with Visa/Work-Permit process is a plus.
• Native Thai speaker with good command of English.

Skills And Abilities
• Detail-oriented, organizational skills with the ability to prioritize work, and manage multiple tasks effectively.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work collaboratively with cross-functional teams at all levels.
• Creative, positive thinking, and proactive.