Executive Assistance to General Manager

Zoetis (Thailand) Limited (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

As the world’s leading animal health company, Zoetis is driven by a singular purpose: to nurture our world and humankind by advancing care for animals. After innovating ways to predict, prevent, detect, and treat animal illness for more than 70 years, Zoetis continues to stand by those raising and caring for animals worldwide – from veterinarians and pet owners to livestock farmers and ranchers. The company’s leading portfolio and pipeline of medicines, vaccines, diagnostics and technologies make a difference in over 100 countries. A Fortune 500 company, Zoetis generated revenue of $8.1 billion in 2022 with approximately 13,800 employees.

About this position

The Executive Assistant to the General Manager will provide comprehensive administrative support to ensure efficient operation of the GM's office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Organize and manage the GM's calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate daily activities to maximize productivity.
• Serve as the primary point of contact for internal and external communications on behalf of the GM.
• Handle emails, phone calls, and written correspondence with professionalism and discretion.
• Prepare agendas, organize logistics, and take minutes during meetings.
• Follow up on action items and ensure timely completion of tasks.
• Plan and coordinate travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and manage travel-related budgets.
• Draft, edit, and finalize reports, presentations, and other documents as needed.
• Maintain organized and accessible filing systems for important documents.
• Assist in tracking projects, deadlines, and deliverables related to the GM's initiatives.
• Conduct research and gather information to support decision-making.
• Oversee the procurement and maintenance of office technology (computers, printers, software, iPad and Mobile Phone) and other necessary procurement required.
• Coordinate and negotiate with vendors and service providers as necessary.
• Organize internal and external events, including team meetings, training sessions, and conferences.
• Handle logistics, catering, and materials for events.
• Assist with onboarding new employees, including workspace setup.
• Provide support to staff members as needed for office-related inquiries by coordinating with HR and Relevant Units.
• Ensure the office complies with health and safety regulations.
• Coordinate emergency preparedness plans and training.
• Manage sensitive information with confidentiality and professionalism.
• Build trust with team members and stakeholders through effective communication.
• Assist the GM in updating the industrial news and activities.
• Special projects as assigned, if any.

Requirements

• Four or more years of experience in an Executive Assistant reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Experience in overseeing budgets.