Purchasing Officer

Wellington College International School Bangkok

Wellington College International School Bangkok (Saphan Sung)

Bangkok, Thailand

Wellington College Bangkok opened in August 2018 and has quickly gained a reputation for being one of Bangkok’s leading international schools. Currently the School has 800+ students aged between 2 and 16, across Pre-Nursery to Year 11. In August 2024 we will open a Sixth Form for students aged 16-18 and the eventual plan is to accommodate 1500+ students. The school’s facilities are world-class with a beautiful modern design and appearance which incorporates the distinctive features of Wellington College, Berkshire, and elements of Thai culture. The buildings are set amidst a large, 70-rai beautifully designed campus in Krungthep Kreetha, an area midway between Bangkok city and Bangkok International Airport, right next to the expansive greens and fairways of the Unico Grande Golf Course. In 2021, the new Senior School building (the first of two) opened – a spectacular and extraordinary development which confirms Wellington as the most dynamically progressive and educationally significant new school in the region. The second Senior School building will open in 2026 and new sports fields and tennis courts will open during the course of the first half of Term 1, 23-24. We offer the English National Curriculum leading to IGCSEs at the end of Year 11 and A-levels at the end of Year 13. Wellington College Bangkok was the first school in the world to gain full COBIS Patron’s Accreditation within the first year of operation, and subsequent full membership of FOBISIA and CIS. In 2021, the new Senior School building (the first of two) will open—a spectacular and extraordinary development which confirms Wellington as the most dynamically progressive and educationally significant new school in the region. We follow the educational philosophy of Wellington College – founded in Berkshire, England in 1859. We offer pioneering education to serve and help shape a better world. Our identity is summed up thus – Inclusive, Independent, Individual, Inclusive, Intellectual.

About this position

The Purchasing Officer is responsible for overall purchasing functions, ensuring materials and services are procured economically and delivered on time.

Responsibilities

• Responsible for overall purchasing functions, to ensure materials and services are purchased in the most economical manner with the on-time delivery.
• Source new suppliers, materials, goods, products, services and negotiating the best or most cost-effective contracts and deals.
• Compare prices and qualities from suppliers, to ensure purchasing materials at right price, the right supplier, right quantities and on time delivery.
• Collaborate with various departments to understand their requirements, to ensure product pricing specification are met user requirement, including the payment process with the Finance & Accounting Department.
• Check the opening of PR and issue Purchase Orders and related documentation, maintaining accurate records within the system.
• Follow up orders, track and control the delivery of goods or services to ensure that suppliers deliver according to agreement.
• Update and maintain purchasing records and documentation systematically of all orders, payments, and received stock.
• Assist in the receiving of goods and services, and work in cooperation with the accounting team to ensure items ordered, received and paid for are documented and accounted for.
• Assist with any tasks or other assignments as per the needs of the organization and the management team.

Requirements

• Bachelor’s degree in business administration, or other related fields.
• Minimum 1 year of experience in Purchasing or Procurement, Supply Chain, Logistics or other related fields. Preferably in a school business or apparel industry is advantage.
• Multi-sourcing experience, knowledge of import/export regulations are plus.
• Good understanding of accounting standards regarding purchasing procedures.
• Good communication skills in both Thai and English.
• Good knowledge in computer skills. Able to use Word and Excel with sufficient skill to maintain purchasing records.
• Must be a person of high integrity. Good interpersonal skills and well done in teamwork.
• Detail oriented, Able to consistently maintain records and accumulate data from the purchasing process.
• Proactive, Logic thinking, Problem-solving abilities.
• Negotiation Skills and Communication skills.
• Ability to work well under pressure, working within tight deadlines whilst quality and attention to detail.
• Patience and the ability to remain calm in stressful situations.
• Stay positive in time of challenge and turn into enthusiastic to figure out the problem.
• Understands and practices good customer service attitude.