Project Administrator

Vertiv (Indonesia) (Jakarta, Jakarta, Indonesia)

DKI Jakarta, Indonesia

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extends from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv does business in more than 130 countries. For more information, and for the latest news and content from Vertiv, visit Vertiv.com.

About this position

The Project Administrator is responsible for coordinating project documentation, maintaining quality standards, and handling administrative tasks related to project closure, while ensuring effective communication and project management.

Responsibilities

• Coordinate all project documentation and submission with Project Engineers.
• Comply and maintain ISO quality documentation.
• Update and follow up on project delivery and customer survey.
• Handle administrative matters of project closure i.e. Oracle closing, project file archive, project handover documentation.
• Prepare minutes of meeting.
• Maintain the Project Module in Oracle system.
• Prepare revised OPF Form for variation orders based on Project Engineer's input.
• Maintain project processes flow and its effectiveness.
• Generate 6 series report and ONT report from system before closing and after closing for Project Manager verification.

Requirements

• Diploma in Business Administration or equivalent.
• Minimum 2 years working experience in project administration.
• Excellent negotiation and communication skills.
• Good spoken and written skills both in English and Bahasa Malaysia.
• Self-motivated, good team player and customer focus.
• Proficient in project planning, management and controlling the project.
• Sound knowledge in MS Office, Excel.
• Good knowledge in ISO practices.