Admin & Secretary

Unithai Shipyard and Engineering Ltd (Chon Buri)

Chonburi, Thailand

Unithai Shipyard and Engineering Limited owns and operates the largest shipyard in Thailand. The 688,000 sq m. facility is located in the deep-sea port of Laem Chabang on the eastern seaboard of the Gulf of Thailand. Unithai Shipyard was incorporated in 1990, providing a complete range of ship repair, modification and conversion, afloat repair, shipbuilding, heavy fabrication for power plants, onshore/offshore oil and gas industries to customers worldwide. Our vision is to be one of the best shipyard in the world. With care and responsiveness to our communities underpin our mission “to serve human well beings and create wealth at the same time.”

About this position

The Admin & Secretary position involves providing comprehensive administrative support, handling legal documentation, and coordinating key initiatives within the organization.

Responsibilities

Administrative Work
• Provide general administrative support
• Handle request for cash advance, clearing, and expense claim for Management.
• Issue requisition for material or service to support Management.
• Perform document control and data management for the MD (such as external mail, internal memo, company letter, Management’s shared folders, etc.)
• Organize meetings, including preparing food and beverage for Management.
• Performs additional duties as assigned by the MD.

Legal work
• Handle administrative duties related to legal/official document (both paper and electronic form), such as acquiring signature of Company’s Authorized persons, prepare Duty Stamps, Business registration document, etc.
• Liaise and coordinate with relevant departments and Legal department in submitting legal documents to government authorities, if needed.
• Support the MD in validating and clarifying the need for Company’s legal/official document with requesters from various department.
• Work with Admin Department to organize Board of Directors Meetings and General Shareholders Meetings.

Coordinator work
• Coordinate key initiatives or programs such as
• Sustainability Program – Serve as Sustainability Data Coordinator in preparing corporate sustainability reports.
• Lean Six Sigma Program – Support LSS activities and LSS steering committee.

Requirements

• 3 years’ work experience in Proficient in Microsoft Office, and business communication software.
• Bachelor Degree in related field.
• Proficiency in PowerPoint / MS.Office, Good analytical skills, Good communication skills and ability to establish relationships with individuals and leaders.
• Ability to prioritize work, handle multi assignments, detail-oriented and able to work as a team, Proficiency in both oral and written communication skills in English and Thai.