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Company Secretary (Manager, Supervisor)

Ubon Bio Ethanol Pcl
Ubon Bio Ethanol Pcl (Bangkok)
Bangkok, Thailand 🇹🇭
Ubon Bio Ethanol Pcl
Ubon Bio Ethanol Public Company Limited (the “ Company ” or “ UBE ”) is the largest well-integrated tapioca player in the northeast region of Thailand using cassava roots as raw materials . Its core products include ethanol, tapioca Starch, and cassava flour which are available in both conventional (native) and organic forms. The Company focuses on maximizing the value of by-products from ethanol and starch production process, which include wastewater and cassava pulp, by utilizing the residues as primary feedstock for biogas production. Such biogas will be used as substitute energy in ethanol and starch plants and partly used to produce electricity for its own factories to save electricity cost. The excess amounts of electricity will then be sold to Provincial Electricity Authority (PEA) to create additional source of income. Beside ethanol and starch production, and biogas power generation, the Company extends its business to cover high-value agricultural products with potential to sell domestically and internationally. In 2020, the Company started organic agribusiness with an expansion into coffee market. The Company also carries out research and development for various agricultural products such as production of Total Mixed Ration (TMR) from its own napier grass to feed cattle.

About this position

The Company Secretary (Manager, Supervisor) is responsible for ensuring corporate governance, compliance with legal responsibilities, and effective communication with stakeholders. This role involves organizing board meetings, managing shareholder relations, and advising on legal matters.

Responsibilities

• Ensure the company adheres to its legal responsibilities.
• Advise the board of directors on governance matters.
• Ensure compliance with corporate laws and regulations.
• Assist in the implementation of corporate governance frameworks and policies.
• Organize board meetings, including preparing agendas, distributing papers, and ensuring proper documentation.
• Record and maintain minutes of board meetings.
• Communicate decisions of the board to relevant stakeholders.
• File statutory returns with regulatory authorities (e.g., Companies House, SEC).
• Maintain statutory books and company registers.
• Ensure timely filing of financial reports and annual returns.
• Handle legal documentation like Articles of Association and corporate bylaws.
• Manage communications with shareholders.
• Organize annual general meetings (AGMs) and other shareholder meetings.
• Ensure dividend payments and issue shares when required.
• Monitor and advise on company risks.
• Ensure the company’s risk management policies are followed.
• Advise directors and management on corporate governance, regulatory compliance, and legal matters.
• Act as a liaison between the board and external legal counsel when needed.
• Ensure proper maintenance of company records and reports.
• Oversee internal audits and external auditing processes.
• Handle and affix the company seal to legal documents.
• Certify company documents and act as the company's authorized signatory.

Requirements

• A degree in law, business administration, or related fields (company secretarial qualification preferred).
• Thorough knowledge of corporate law and governance.
• Strong organizational and communication skills.
• Ability to handle confidential information and provide sound advice.
• Proficiency with legal and compliance software.
• 5-10 years of experience in a corporate secretarial or legal role.
• Familiarity with corporate governance frameworks and relevant laws.