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About this position

This role supports the Managing Director with executive assistance and project coordination. Responsibilities include managing calendars, organizing meetings, handling travel arrangements, and acting as the main liaison with external stakeholders. The role also involves tracking and coordinating key projects, especially those focused on Continuous Improvement, while providing data analysis and strategic insights.

Responsibilities

Executive Assistant
• Provide high-level executive support to the Managing Director, ensuring seamless communication and coordination.
• Proactively manage the Managing Director’s calendar, prioritizing meetings, appointments, and events.
• Handle international travel arrangements for team members, including flights and accommodations, ensuring smooth logistics.
• Organize, attend, and take minutes at key meetings; follow up on action items to ensure timely execution.
• Serve as the primary liaison between the company and external stakeholders, handling communications with professionalism.

Project Coordinator
• Support and facilitate Continuous Improvement and cost-saving initiatives by driving project execution and change management.
• Track and assist with all Managing Director-led initiatives, ensuring progress and alignment with company goals.
• Coordinate and monitor Continuous Improvement projects on behalf of the Managing Director, ensuring consistent updates and outcomes.
• Perform data collection and analysis to provide insights and reports that support strategic decision-making for MD projects.
• Manage additional tasks and assignments as delegated by the Managing Director, providing flexible and comprehensive support.

Requirements

• Bachelor’s degree in a relevant field.
• Minimum of 5 years of experience in a similar role or related responsibilities.
• Proficiency in Power BI and data analysis is an advantage.
• Strong multi-tasking skills, with the ability to perform well under pressure.
• Excellent organizational skills, with a strong results-oriented approach.
• Proven ability to research, digest, analyze, and present information clearly and concisely.
• Fluent in English, with exceptional communication skills, both written and verbal.
• Proactive problem-solving skills with a positive, "can-do" attitude.
• Flexibility and adaptability in a fast-paced, dynamic work environment.
• Strong sense of urgency and the ability to prioritize tasks effectively.
• Proficient in Microsoft Word, Excel, PowerPoint, and other office tools.
• Willingness and ability to travel to other company locations as needed.

Benefits