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About this position

The Tender Officer is responsible for managing the tendering process, ensuring compliance with internal policies and applicable laws, and coordinating with various departments and external parties.

Responsibilities

• Preparing the pre-qualification questionnaire (PQQ) and Non-Disclosure Agreement (NDA)
• Checking the qualification document submitted from tenderers following internal procedures
• Liaising with external parties (Owner Engineer, External Lawyer, Insurance Broker…) and internal departments (Legal, Accounting, Construction…) to develop the Request for Proposal (RfP) documents in compliance with internal policies & procedures and applicable laws;
• Distributing Request for information (RFI) during tendering process to related responsible departments and following up the response timely
• Arranging clarification meetings with tenderers/ internal and recording Minutes of Meeting
• Assisting in evaluation procedure (Technical evaluation/ Commercial evaluation)
• Coordinating closely with legal/accounting department for contract finalization
• Proceeding the approval process & contract signing
• Preparing handover documents and conducting handover meetings (when necessary) of contracts to ensure transmitting properly all information under the contract to construction department
• Archiving all relevant documents/correspondences both electronic copies and hard copies to guarantee transparency and traceability of the procurement process for audit purposes.
• Timely providing advice and support to Contract Department in the interpretation of the contract
• Performing other duties as assigned by direct supervisor
• Preparing and updating the cash planning for all related construction contract

Requirements

• Bachelor’s degree in business, Economics, Supply Chain Management or related fields.
• Willing to relocate to the onsite location in Amnat Charoen.
• Familiar with FIDIC’ construction contract is a strong plus.
• At least 3 years’ experience in Tendering/Procurement, preferably in the Renewable Industry
• Computer literacy in Microsoft Office;
• Proficiency in Speaking and written English.
• Ability to work independently and manage multiple tendering processes and to work under pressure (i.e. capacity to self-organize, balance responsibilities and prioritize as required by business needs);