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About this position

The Administration Manager is responsible for overseeing daily office operations, ensuring compliance, supervising the administrative team, managing budgets, liaising with vendors, and leading project management efforts.

Responsibilities

• Manage daily office operations to ensure smooth and efficient functioning.
• Oversee office supplies, equipment, and other facilities.
• Handle office maintenance and repairs.
• Manage travel arrangements for employees and management.
• Coordinate and manage the renewal of various insurances and supervise claims for the head office and branches.
• Manage and coordinate the provision of documentation, including those requiring directors' signatures, and maintain the E-Memo application.
• Oversee handling, submission, renewal, and updating of trademark registrations.
• Manage land and property surveys, boundary markings, and transactions, including purchases, sales, leases, and ownership transfers.
• Monitor and maintain the filing management system.
• Lead, supervise, and mentor administrative associates, offering guidance and support.
• Assign tasks, monitor performance, and conduct performance evaluations.
• Identify training and development opportunities for team members.
• Assist in preparing and managing the administrative department budget.
• Monitor and control expenses, ensuring cost-efficiency.
• Liaise with external vendors and service providers, negotiating contracts and ensuring timely service delivery.
• Review and approve purchase requests and vendor invoices.
• Lead or participate in cross-functional projects related to administrative improvements.
• Collaborate with other departments to ensure smooth coordination of efforts.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• 10-15 years of experience in administrative management or office management.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and projects simultaneously.
• Strong leadership and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Benefits