GA Supervisor
About this position
Responsibilities
• Facility Management: Supervise and ensure all facilities and cleanliness of the office premises, including repairs, renovations, security, and space utilization.
• Procurement: Manage procurement processes and positive negotiate with vendors.
• Vendor Relationships: Establish and maintain relationships with various vendors, service providers, and contractors to ensure quality service delivery and competitive pricing.
• Employee Services: Coordinate employee services such as transportation, accommodation, catering, and other facilities to support employee well-being and comfort.
• Travel and Logistics: Arrange travel logistics for employees, including bookings, visas, and travel insurance, if required.
• Event Planning: Organize and coordinate company events, meetings, workshops, and other gatherings.
• Health and Safety: Ensure compliance with health and safety regulations and promote a safe working environment for all employees.
• Budget Management: Assist in preparing and managing the budget for general affairs activities, ensuring cost-effectiveness and efficient resource allocation.
• Document Management: Maintain and organize administrative records, contracts, agreements, and other documentation.
• Cross-functional Collaboration: Collaborate with other departments to support organizational initiatives and projects.
• Problem Solving: Address and resolve operational issues and challenges in a timely and effective manner.
Requirements
• Proven experience in general affairs, facilities management, or related administrative roles at least 5 years in manufacturing field.
• Excellent communication, interpersonal abilities, analyst, organizational, and multitasking skills.
• Leadership and supervisory skills to manage a team effectively.
• Knowledge of office management systems and procedures.
• Negotiation skills for vendor management and procurement activities.
• Attention to detail and ability to work under pressure.
• Familiarity with health and safety regulations and compliance.
• Problem-solving mindset and ability to make sound decisions.
• Ability to adapt to changing priorities and business needs.
• Project management skills to manage multiple tasks initiatives concurrently.