Secretary and Project Coordinator (Human Capital Department)
About this position
Responsibilities
• Preparing reports, memos, invoices letters, and other documents.
• Filing and retrieving corporate records, documents, and reports.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Provide general administrative support.
Requirements
• Proven 3 years experience as an executive assistant or other relevant administrative support experience.
• Fluency in the English Language is a must.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Outstanding organizational and time management skills.
• Discretion and confidentiality.