Project Administration Officer

SPIE Oil & Gas Services (Khlong Toei)

Bangkok, Thailand

As an international subsidiary of the SPIE group specializing in the energy sector, SPIE Oil & Gas Services has been working at the heart of energy production infrastructures for several decades, designing, installing, starting up and maintaining them, while ensuring the best possible conditions in terms of safety, costs, lead times and quality. With over 4,300 employees of 64 different nationalities working in 22 countries in Europe, Africa, Asia-Pacific and the Middle East, SPIE Oil & Gas Services offers its customers from the oil, gas and renewable energy industries sustainable solutions in the following areas: well delivery & management, projects, engineering & construction, assessment & competency development, commissioning & start-up, operations, maintenance & asset integrity.

About this position

The Project Administration Officer is responsible for overseeing and supporting all administrative duties in the office to ensure smooth operations.

Responsibilities

• Oversee and support all administrative duties in the office, ensuring smooth operations.
• Manage office supplies inventory and place orders as necessary.
• Coordinate the maintenance of office equipment.
• Prepare reports, presentations, and data; maintain files, records, and correspondence for meetings.
• Handle confidential information and maintain the security of records and files.
• Serve as the point of contact for internal and external clients.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in the preparation of the department budget and monitor expenses.
• Process invoices, track receipts, and maintain accurate financial records.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1-2 years of administrative experience preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.
• Good command of English.
• Immediate availability would be a plus.