Personal Assistant to Executive
About this position
Responsibilities
• Optimize business operations, overseeing office supplies, equipment, and processes
• Ensure successful workflows, schedules, communications, and office settings on a daily basis
• Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld
• Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions
• Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation
• Assist CEO with coordination of schedules, appointments, daily operational tasks, and travel arrangements
• Open the office daily, greet visitors, answer/direct phone calls, manage email, mail, and shipments, copying, and any other correspondence.
• Type or draft letters or e-mails with diplomatic English, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format
• Assist to translate or short/long consecutive
• Establish and maintain a record-keeping system for files, contacts, and employee directory
Requirements
• Service mind, hospitality and focus
• Proven secretarial experience
• Comfortable for business travel in upcountry or aboard
• Exceptional written and verbal communication skills
• Ability to multitask and manage time wisely
• Working knowledge of Microsoft Office
• Able to work under pressure or deadline
• Previous success in administrative role
• Bachelor’s degree or higher