Executive Secretary

PT Mitra Adiperkasa Tbk (MAP Fashion1) (Jakarta)

DKI Jakarta, Indonesia

In spite of many hurdles such as the crisis of 1998, natural calamities, local and international threats, MAP has fostered the business through the years, always creating opportunities. In a short span of time, our retail network and brand portfolio has expanded to over 150 brands covering many segment – from sports to fashion; department stores to trendy cafes. We currently trade on a footage of more than 660,000 sqm covered by over 1800 stores in prime retail locations throughout more than 60 cities in Indonesia.

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Job function: Administration & Secretariat

Industries: Luxury

About this position

The Executive Secretary will be responsible for providing administrative support to ensure efficient operation of the office.

Responsibilities

• Prepare and distribute daily and weekly reports.
• Assist in creating monthly and quarterly reports.
• Compile and track claims, reimbursements, and related documentation.
• Manage incidental requests such as travel arrangements, car rentals, and accommodation bookings.
• Handle and file documentation related to internal operations.
• Organize and maintain an updated calendar of events, meetings, and tasks.
• Assist in the preparation of meeting materials and record minutes as needed.
• Liaise with various departments and executives for the smooth execution of tasks.
• Assist with the COO's personal needs, including managing personal appointments, travel, and other administrative tasks as required.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Experience as a Secretary or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent communication skills in both English and Bahasa, verbal and written.

Benefits

Huneety A.I Salary Estimate

7,000,000 - 11,000,000 IDR per month