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About this position

The AR Accounting Specialist is responsible for managing and monitoring all aspects of the accounts receivable function, including invoicing, payment application, collections, and account reconciliation. This position supports the finance team by ensuring timely and accurate collection of payments and maintaining strong client relationships. Knowledge of industry-specific practices in business real estate, healthcare, e-commerce, or related sectors is essential for understanding billing structures, compliance needs, and specialized reporting.

Responsibilities

• Invoicing & Billing: Prepare, review, and send invoices to clients based on contractual terms. Verify billing data for accuracy, making adjustments as necessary.
• Payment Application: Accurately post and apply customer payments (checks, ACH, credit card transactions) to the appropriate accounts and resolve any discrepancies.
• Account Reconciliation: Perform monthly and quarterly reconciliations for AR accounts to ensure accuracy in the general ledger, identifying and resolving any discrepancies.
• Collections Management: Monitor aging accounts and initiate collection efforts for overdue payments. Proactively communicate with clients regarding payment terms and resolve billing issues.
• Customer Relationship Management: Establish strong relationships with clients and internal stakeholders, responding to inquiries and providing support related to invoices, payments, and account balances.
• Reporting & Analysis: Prepare AR aging reports, cash flow forecasts, and other financial reports as needed. Provide insights to support cash management decisions.
• Industry-Specific Knowledge: Leverage expertise in real estate, healthcare, e-commerce, or related industries to adapt AR processes to industry-specific billing practices, client needs, and regulatory requirements.
• Process Improvement: Identify areas for process enhancement and assist in implementing best practices to streamline AR processes and improve efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 4+ years of experience in accounts receivable or general accounting, ideally within business real estate, healthcare, e-commerce, or related industries.
• Technical Skills: Proficiency with ERP and AR software (e.g., SAP, Oracle, NetSuite) and MS Excel. Familiarity with AR automation tools is a plus.
• Industry Knowledge: Strong understanding of industry-specific billing structures, contractual agreements, and regulatory compliance for business real estate, healthcare, e-commerce, or similar sectors.
• Analytical Skills: Excellent attention to detail and ability to analyze complex billing and payment data.
• Communication Skills: Strong written and verbal communication skills, with a customer-focused approach for building and maintaining client relationships.
• Problem-Solving: Capable of troubleshooting and resolving discrepancies or disputes in a timely and professional manner.

Benefits