Accounting Officer (AP)

Panpuri (Ratchathewi, Bangkok)

Bangkok, Thailand

Panpuri is a Thailand-based personal care brand that specializes in luxurious and organic wellness experiences.

About this position

The Accounting Officer (AP) is responsible for managing invoice payments, ensuring proper documentation and approval, and maintaining accurate financial records. This role involves coordinating with vendors and internal departments to resolve discrepancies and improve payment processes.

Responsibilities

• Obtain proper information and/or data regarding invoice payments
• Receive and verify invoices for correct approval and G/L coding including three-way match for inventory and production-related invoices. Coordinate with receiving department in resolving quantity and pricing discrepancies with vendors.
• Review all invoices for appropriate documentation and approval prior to payment
• Clarify any questionable invoice items, prices or receiving signatures
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Maintain any goods received not invoiced and work closely with receiving department in clearing up invoices with discrepancies.
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit, generally responding to all vendor enquiries regarding finance
• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Track of credits owed to the company and ensure that credits are properly applied towards vendor accounts.
• Reports sales taxes by calculating requirements on paid invoices
• Prepare vat reconciliation report.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Participate in month-end financial statement close process.
• Continuing to improve the payment process.
• Assist with external audit inquiries upon request i.e. stock taking, reconciled report.
• Perform other duties as required to support the finance & accounting department.

Requirements

• Bachelor degree with courses in accounting, business, or equivalent experience required.
• Understanding basic principles of finance, accounting, and bookkeeping.
• Work well with others through all methods of communication.
• Ability to work independently and with a team in a high-volume environment with an emphasis on accuracy and timeliness.
• Be detail oriented, reliable, and well organized.
• Protects organization's value by keeping information confidential.
• Proficiency with Microsoft Office.
• Strong mathematical skills.
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Accounts Payable experience is a plus.
• SAP experience is preferred.