Executive Secretary To MD

Optimal Tech Co., Ltd (Bang Na)

Bangkok, Thailand

Optimal Tech is one of the Leading Chemical Distributors in Thailand. We supply a wide range of Performance, Industrial, and Specialty Chemical Products to several key industries. The industries that we serve include Plastic, Rubber, Paint, Coating, Ink, Adhesive, Sealant, Construction, Lubricating Oil, Greases, Refinery, Exploration, Water Treatment, Agrochemical, Home Care. Furthermore, we are exploring Personal Care, Cosmetics, Food, and Pharma.

About this position

The Executive Secretary to the MD will work closely with the Managing Director and the Sales Department, handling various secretarial and administrative tasks to support the MD's agenda and operations.

Responsibilities

• Work closely with MD and Sales Department.
• Responsible in general secretarial and administrative related tasks.
• Maintain MD’s agenda and assist in planning appointments, Sales meeting, internal and external conferences etc.
• Proofread and revise drafts of documents, distributor agreements, and report.
• Daily record keeping and filing of documents.
• Support MD in doing Power Point Presentation Report.
• Manage travel arrangements such as booking air ticket, hotel, transportation for MD and Salesman.
• Handle confidential documents ensuring they remain secure, such as Affidavit, Share Holder Document, Etc.
• Other duties as assigned.

Requirements

• 3-5 years of working experience as executive secretary or other relevant administrative support experience.
• Excellent command of spoken and written English.
• Good Command of Microsoft office skills, especially Power Point and Excel.
• Proactive approach with strong attention to detail, high regard for confidentiality and the ability to organize and prioritize multiple tasks.
• FRIENDLY, FLEXIBLE, VERY OPEN MINDED, POSITIVE, SELF-DRIVEN, GOOD at MULTITASKING, CREATIVE, AND HAVING SERVICE MIND.