Admin Vehicle Management

Ninja Xpress (Jakarta, Jakarta, Indonesia)

DKI Jakarta, Indonesia

Ninja Xpress is a leading last-mile delivery service company in Indonesia. Since 2015, Ninja Xpress has been delivering success for local SMEs by organising various programs that are ready to support the quick and strategic development of SMEs. Ninja Xpress provides flexible service options and an easy-to-use system that enables real-time package tracking. These options are supported by professional and dedicated customer service. As a form of Ninja Xpress’s commitment to care for our loyal SMEs, we also have various Ninja Rewards programs such as Point Rewards, Creative Hub, Prima Benefit, Aksilerasi, and Capital Loans, to help our local SMEs with their businesses.

About this position

Ninja Van is a tech-enabled logistics company focused on providing hassle-free delivery services across Southeast Asia. The Admin Vehicle Management position involves daily administrative tasks related to vehicle orders, purchases, and invoice reconciliation.

Responsibilities

Daily administrative tasks on all vehicle related orders, purchase, and invoice reconciliation to be accurate, well documented, and easily auditable such as :
• Ensure that the invoice is in accordance with the vehicle used
• Responsible for recapitulating all invoices that come in every month
• Provide estimated monthly expenses for vehicle rental
• Coordinate with the Finance team regarding estimated invoice payments that have been submitted in accordance with TOP
• Ensure that the user's vehicle needs can be met in accordance with the specified SLA
• Responsible for recapitulating all communications relating to meeting the needs of the unit
• Ensure that the vehicle requested by the user is in accordance with the specifications and is well received by the user
• Ensure the vehicle rental period can be controlled and fulfilled in accordance with user confirmation
• Coordinate with the internal team regarding the addition and confinement of vehicles

Requirements

• Min. D3 from any major,
• Min. 1 year experience in administration, preferably experienced in admin logistics/expedition,
• Familiar with making invoices,
• Mastering Ms. Excel well (intermediate),
• Detail oriented,
• Having good integrity at work,
• Having good communication skills (oral & written),
• Willing to travel around in the city of Jakarta.