Secretary for Business Unit

Nestlé (Indonesia) (Jakarta Metropolitan Area)

Jakarta

DKI Jakarta, Indonesia

As the world’s largest food and beverage company we are driven by a simple aim: unlocking the power of food to enhance quality of life for everyone, today and for generations to come. To deliver on this, we serve with passion, with a spirit of excellence, offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. Our culture is based on our values rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for the future. We can trace our origin back to 1866, when the first European condensed milk factory was opened in Cham, Switzerland, by the Anglo-Swiss Condensed Milk Company. One year later, Henri Nestlé, a trained pharmacist, launched one of the world’s first prepared infant cereals ‘Farine lactée’ in Vevey, Switzerland. Today, we employ around 273,000 people and have factories or operations in almost every country in the world. With our headquarters still based in the Swiss town of Vevey, we had sales of CHF 84.3 billion in 2020. Our portfolio covers almost every food and beverage category –offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. House rules: https://nes.tl/HouseRules

About this position

Joining Nestlé means you are joining the largest food and Beverage Company in the world. As a Business Unit Secretary, you will provide comprehensive administrative support to Head of Business Unit and team within the division, facilitating efficient operations and effective communication within the organization.

Responsibilities

• Assist Head of Business Unit and team in secretarial duties in managing their job and responsibility run smoothly by organizing their activities/program calendar, including scheduling meetings, appointments, and travel arrangements.
• Arrange visitor’s visit program (incl. accommodation and transportation) and coordinate with relevant internal or external stakeholders.
• Assisting Head of Business Unit and team in consolidating data from other units to provide timely feedback, prepare meeting agendas, materials, and minutes; follow up on action items.
• Update filing system to accommodate changes due to business development and maintain all documents properly to be easily retrieve. This will include preparing necessary letters for the purpose of his/her superior as well as the employees.
• Conduct specific support activities required by Business Unit such as logistics for meetings and events, including venue and catering arrangements.
• Handle confidential information with integrity & stay informed about company policies and industry trends.

Requirements

• Proven experience as an executive secretary, preferably supporting senior executives in corporate environment minimum for 3-5 years.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain professionalism and confidentiality in all interactions.
• Strong problem-solving skills and the ability to work independently & cross-functionally with minimal supervision.
• Excellent communication and interpersonal skills in English and Bahasa Indonesia.