Executive Assistant (Mandarin Speaking)
About this position
Responsibilities
• Administrative Support: Managing schedules, organizing meetings, and handling correspondence.
• Communication: Acting as a liaison between executives and other staff, clients, or stakeholders.
• Travel Coordination: Arranging travel logistics, including flights, accommodations, and itineraries.
• Event Planning: Organizing company events, meetings, or conferences if required.
• Confidentiality: Handling sensitive information with discretion and professionalism.
• Budget Management: Assisting with budget tracking and expense reports.
• Other assignments delegated based on necessity.
• Calendar Management: Maintain and coordinate schedules, including meetings, appointments, and travel arrangements for CEO /HOD's.
• Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence of SMTs/CEO Meeting.
• Coordination: Organize and prepare for meetings, including agenda creation, note-taking, and follow-up on action items.
• Project Support: Assist with particular project planning, tracking progress, and preparing reports or presentations as needed.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for executives.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Event Planning: Organize and manage company events, meetings, or conferences as directions of CEO.
• Budget Tracking: Assist with budget of General management and particular expense reporting.
Requirements
• Bachelor’s Degree: Preferred in Business Administration, Management, or a related field.
• Previous Experience: 2-3 years in an administrative or executive assistant role.
• Industry Experience: Familiarity with the specific industry (e.g., logistics, e-commerce, would be advantageous or from related industries).
• Excellent communication skills in English & Mandarin is a Must.