Executive Assistant (Mandarin Speaking)

Lazada Group (Indonesia) (Jakarta Metropolitan Area)

DKI Jakarta, Indonesia

Founded in 2012, Lazada Group is the leading eCommerce platform in Southeast Asia. We are accelerating progress in Indonesia, Malaysia, the Philippines, Singapore, Thailand and Vietnam through commerce and technology. With the largest logistics and payments networks in the region, Lazada is a part of our consumers’ daily lives in the region and we aim to serve 300 million shoppers by 2030. Since 2016, Lazada is the Southeast Asia flagship platform of the Alibaba Group powered by its cutting-edge technology infrastructure.

About this position

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Administrative Support & Calendar Management: Maintain and coordinate schedules, including meetings (agenda creation, note-taking, and follow-up on action items), appointments, and travel arrangements for CEO/Head of Departments.
• Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence of Senior Management Team/CEO Meeting.
• Project Support: Assist with particular project planning, tracking progress, and preparing reports or presentations as needed.
• Event Planning: Organize and manage company events, meetings, or conferences as directions of CEO.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for executives.
• Budget Tracking: Assist with budget of General management and particular expense reporting.
• Confidentiality: Handle sensitive information with discretion and professionalism.
Other assignments delegated based on necessity.

Requirements

• Excellent communication skills in English & Mandarin is a Must.
• Bachelor’s Degree: Preferred in Business Administration, Management, or a related field.
• Previous Experience: 2-3 years in an administrative or executive assistant role.
• Industry Experience: Familiarity with the specific industry (e.g., logistics, e-commerce, would be advantageous or from related industries)