General Affairs Specialist

Kopi Kenangan (South Jakarta, Jakarta, Indonesia)

DKI Jakarta, Indonesia

Kopi Kenangan is a non-franchise tech-enabled grab-and-go coffee chain with around 800 stores across more than 60 cities in Indonesia. We became the 1st F&B Unicorn in SE Asia in December 2021. We are Halal Certified and was named Brand of The Year winner in the Café Chain Category Indonesia by The World Branding Awards 2020 – 2021.

About this position

We are looking for a General Affairs Specialist to manage the travel arrangements, and building management - especially on the Health and Safety Environments (HSE) side. This role involves managing day-to-day office operations, maintaining office facilities, ensuring compliance with regulations, and supporting employees.

Responsibilities

• Assist in arranging travel accommodations, including flights, hotels, and transportation for employees.
• Ensure that travel arrangements comply with company policies and budgets.
• Hands on in building managements and ensure that relevant safety procedures are met.
• Coordinate with the Facility department and National Electricity Company (PLN) on electricity matters.
• Ensure that the offices complies with health and safety regulations, and environmental guidelines.
• Organize safety drills (e.g., fire drills) and provide staff with safety training or emergency response procedures.
• Monitor and maintain health and safety records for the organization.
• Maintain inventory records and ensure stock levels are sufficient.
• Provide administrative support to HR, management, and other departments as needed.
• Prepare reports related to office operations, facilities maintenance, and procurement activities (if any).
• Manage internal communication and handle routine administrative tasks like data entry, filing, and organizing documentation.
• Coordinate office relocations or renovations, if necessary.

Requirements

• Degree holder with minimum 3 years of relevant working experience in General Affairs functions.
• Certifications in HSE/ K3 (Keselamatan dan Kesehatan Kerja)/ HSE certification is a plus.
• Experience in compliance or safety management may be beneficial.
• Effective communication in English.
• Strong ability to prioritize and manage multiple tasks efficiently.
• Capable of maintaining accurate records and schedules.
• Strong verbal and written communication abilities to interact with employees and external parties.
• Ability to identify issues and find effective solutions, particularly related to facilities.