Document Control Lead - Data Centres

JLL (Thailand) (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.

About this position

Construction Document Control Lead overseeing, coordinating, and managing all construction and project related information management during the entire lifecycle of the project. You will manage document creation, organization, quality control, and archiving. Additionally, you will collaborate with stakeholders, team members and maintain the Document Management System (DMS), and prepare regular reports to track project deliverables.

Responsibilities

The Document Controls Manager will be responsible for the following:
• Collaborate with the project management team to handle project schedules, document management, and project delivery.
• Create and maintain the Document Management System according to Microsoft specifications.
• Organize, sort, and file documents appropriately, ensuring proper archiving.
• Conduct quality checks on documents following document control procedures.
• Back up electronic registers to ensure secure storage and archiving.
• Ensure all documentation is accessible for auditing within a centralized archive.
• Manage technical documents, including drawings and blueprints.
• Keep personnel informed about new document versions and maintain authorized access.
• Handle records across departments while maintaining confidentiality for sensitive documents.
• Take meeting minutes and log relevant information.
• Facilitate effective relationships with contractors, subcontractors, vendors, manufacturers, and engineers.
• Maintain daily logs and track submittals, Requests For Information (RFIs), and change orders.
• Embody our organizational culture, ethics and values.

Requirements

To apply you need:
• Business fluency in both written and speaking English and Thai.
• Proven work experience as a Document Controller Manager in a similar role.
• Tertiary qualification in Architecture, Engineering, Information / Business Management, Business Administration, Construction Management or similar field.
• Minimum of 10 years’ experience in document or records management on Construction Projects.
• Working knowledge and familiarity with Autocad, BIM360, Procore, Aconex and other Construction Project Management Tools and Platforms.
• Ability to multitask, work in diverse teams, work to deadlines and set clear expectations with teams and stakeholders.
• Attention to detail and problem solving.
• Excellent communication and reporting writing skills, simplifying complex information into understandable concepts.