Administrator
About this position
Responsibilities
Key Responsibilities:
• Schedule interviews, including phone, virtual, and in-person meetings, for candidates and hiring managers.
• Coordinate with candidates and internal stakeholders to ensure availability and alignment.
• Manage interview logistics such as booking rooms, setting up virtual meetings, and ensuring all participants have the necessary information.
• Serve as the primary point of contact for candidates throughout the interview process.
• Send interview confirmations and details to candidates in a timely and professional manner.
• Provide prompt responses to any candidate inquiries or concerns.
• Screen CVs and resumes to identify qualified candidates based on job requirements.
• Assist recruiters in posting job advertisements and managing applicant tracking systems (ATS).
• Organize and maintain recruitment documents and records, including resumes, interview notes, and offer letters.
• Send offer approval emails to internal stakeholders, ensuring all necessary approvals are obtained.
• Follow up with relevant parties on offer status and approvals in a timely manner to avoid delays.
• Follow up with interviewers to gather timely feedback on candidates post-interview.
• Ensure that all feedback is documented properly and provided to the recruitment team for review.
• Identify opportunities to streamline the interview coordination process.
• Work with the recruitment team to implement changes that enhance efficiency and the candidate experience.
• Track and report on interview progress, including scheduling, feedback, and candidate pipeline status.
• Provide weekly updates to the recruitment team regarding interview schedules and candidate status.
Requirements
Qualifications:
• Bachelor’s degree in Human Resources, Business, or a related field (or equivalent experience).
• 1-3 years of experience in recruitment coordination or a similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ATS software.
Desired Skills:
• Familiarity with HR systems, recruitment software, and candidate databases.
• Experience coordinating high-volume interview schedules.
• Strong interpersonal skills and the ability to work collaboratively with different teams.