Secretary

ISMAYA Group (Jakarta, Indonesia)

DKI Jakarta, Indonesia

Founded in 2003, ISMAYA GROUP is a market leader in conceptualizing, developing and operating exclusive yet diverse group of lifestyle properties in the region. Every one of our projects embodies the ISMAYA philosophy, providing a distinctive concept in a unique setting with an emphasis on excellent product, superior service, and genuine value. What we do is to take something ordinary and infuse it with our soul, emotion, and meaning; and then we tell its story over and over again. The result is a truly memorable lifestyle experiences. In recent years, we've been fortunate to receive acknowledgments and awards from our customers and industry peers. Our properties have been featured in Wallpaper, BBC World, CNN, Surface, Sydney Morning Herald, The Age, Australian Financial Review, Infrarouge (French), Destinasian, Globe Asia, The Jakarta Post, Jakarta Globe, and have won awards from many prestigious local and international publications.

About this position

You will responsible for providing high-level administrative and executive support to the CEO. This involves managing the CEO's schedule, handling administrative tasks, and ensuring the CEO's professional and personal affairs run smoothly.

Responsibilities

• Maintain C-Level agenda and needs, and assist in planning appointments, board meetings, conferences, etc
• Coordinate with various departments and subsidiaries within the group.
• Prepare reports and presentations.
• Supporting all administrative and secretarial activities.
• Scheduling events and flight arrangements. (Including Visa)
• Participating in meetings and noting the meeting minutes.
• Responding to incoming emails, phone calls and documents.
• Assisting in professional and personal scope of work.
• Organizing appointments and agendas.
• Preparing and managing correspondence, reports and documents.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• To handle and maintain professional relationships with key and potential business partners, including VVIP partners.

Requirements

• Candidate must possess at least Diploma’s Degree.
• Have 2-4 years of experience as a personal assistant/secretary
• Excellent work ethics, discretion, confidentiality and have a growth mindset.
• Good Interpersonal and Communications skills.
• Technologically Savy and sensitivity to numbers.
• Must be fluent in written and spoken English.
• Attention to details.
• Good knowledge of F&B industry is a plus.
• Be committed and dedicated.
• Able to use Microsoft Office program (Word, Excel, Power Point).
• Impressive appearance.
• Well organized, proactive and detail oriented.
• Flexibility and adaptability to juggle a range of different tasks.
• Available working long hours and on weekends/public holiday when needed