Admin & Executive Assistant to Managing Director
About this position
Responsibilities
• Efficiently manage the Managing Director's calendar, appointments, and travel arrangements.
• Organize and prioritize emails, correspondence, and communication on behalf of the Managing Director.
• Handle general administrative tasks, ensuring the smooth day-to-day operation of the office.
• Prepare monthly account submissions for the accountant
• Assist in preparing financial documents, including invoices, expense reports, and budget tracking.
• Collaborate with the accounting team to ensure timely and accurate financial record-keeping.
• Follow up on payments with clients and maintain a system for tracking outstanding invoices.
• Work closely with government agencies to ensure compliance with regulations and handle necessary documentation.
• Prepare and submit required forms and reports to relevant authorities.
• Extend visa in collaboration with accountant - Liaise with BOI
• Assist in the coordination and execution of marketing campaigns and initiatives in collaboration with MD and team.
• Engage in market research and analysis to support decision-making in collaboration with the team.
• Maintain client databases and assist in client communications.
• Communicate with clients on behalf of the Managing Director, addressing inquiries and providing necessary information.
• Build and maintain positive client relationships through effective communication and exceptional service.
Requirements
• Proven experience as an Executive Assistant or similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Basic knowledge of accounting principles and financial processes.
• Exposure to marketing concepts and a willingness to learn and contribute in this area.
• Ability to handle confidential information with discretion.
• Self-motivated, proactive, and able to work independently.
• Bachelor's degree in Business Administration, Marketing, or a related field.
• Previous experience in a similar role within a digital marketing or related industry is a plus.