Purchasing Manager
About this position
Responsibilities
As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:
• Be familiar with Hilton purchasing policies and procedures.
• Supervise and co-ordinate the work of the Purchasing team members.
• Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.
• Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
• Ensure that competitive quotes are obtained as per policy.
• Review all purchase requests and purchase orders processed by your subordinates.
• Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
• Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.
• Maintain good relations with all hotel departments and suppliers.
• Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.
• Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
• Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hilton's approval authority.
• Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.
• Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000.
• Undertake analysis of proposals when required and provide recommendations to the Director of Finance.
• Ensure that all month end procedures are strictly followed, and deadlines are met.
• Assist the Executive Chef in ensuring that food cost is kept to a minimum.
• Maintain an adequate and up to date filing system which include file management.
Requirements
• Strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
• Familiarity with and adherence to all local or global purchasing agreements.
• Ability to conduct market price surveys and price comparisons.
• Strong supervisory and coordination skills.
• Excellent communication and relationship management skills.