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Executive Secretary (CEO Office)

Gulf Energy Development Plc. (Bangkok Metropolitan Region)
Bangkok, Thailand 🇹🇭
Gulf Group is one of the leading energy producers in Thailand, producing safe, reliable energy now and for the future. Our success is driven by our people and their commitment to achieving results – by using state-of-the art technology to maximize power efficiency, responsible operating standards, and securing new opportunities for profitable growth.

About this position

The Executive Secretary in the CEO Office is responsible for managing the executive's schedule, coordinating with various parties, and ensuring smooth operations through effective communication and organization.

Responsibilities

• Managing executive’s schedule and assisting in planning appointments, meetings, conferences etc.
• Taking minutes of meetings for executive quickly and correctly.
• Coordinating with internal departments and external parties to achieve work assignment.
• Verifying documents accuracy before presenting to executive for approval.
• Preparing and summarizing information as assignment to support executive’s planning for the future.
• Monitoring and following up a progress of working on time.
• Handling executive’s expense reimbursement to ensure management and operation flow smoothly.
• Handling with ad hoc jobs assigned by executive completely and on a timely basis.

Requirements

• Bachelor’s degree or higher in Arts, Business Administration, Economics, Political Science, Social Science or related fields.
• Minimum 5 years’ experiences in secretary or administrative assistant.
• Experience in personal assistant or secretary with foreign executive would be an advantage.
• Good organizational, prioritization, planning and time management skills.
• Being proactive with good personality, ability to work under pressure and good communication skills.
• Fluent in English both written and verbal (Minimum 750 TOEIC score).
• Ability to use MS office.
• Goal–Oriented, Unity, Learning, Flexible.