Personal Assistant to BODs
About this position
The Personal Assistant to BODs will be responsible for managing information flow, organizing meetings, handling correspondence, and providing administrative support to the Board of Directors.
Responsibilities
• Act as point of contact between BODs, clients, employees and other stakeholders.
• Manage information flow in a timely and accurate manner.
• Chase responses to requests and emails to/from BODs.
• Manage BODs calendar, set up meetings and accurately take minutes from meetings.
• Prepare materials, packets and presentations for BOD’s meetings.
• Organize the logistics of board meetings and other key internal meetings.
• Coordinate and distribute notes at management meetings as requested.
• Type up notes of the BODs as requested.
• Organize and arrange venues for all other meetings requested by BODs.
• Screen and direct phone calls and distribute correspondence, as well as opening, sorting and distributing incoming emails.
• Handling basic bookkeeping tasks and provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by BODs.
• Greeting visitors and deciding if they should be able to meet with BODs.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for BODs.
• Other duties as assigned by BODs
Requirements
• Minimum 5 years experiences as Personal Assistant to BODs, or relevant experience.
• Minimum D3 qualification in secretarial major.
• Fluent in English.
• Proficiency in Office (Excel, Word, PowerPoint).
• Smart & fast learner.
• Strong communication and human-relation skills.
• Ability to make quick, smart business decisions.
• Outstanding organizational skills, excellent time management skills, ability to multitask while staying organized.
• Ability to work in a fast-paced environment with rapidly changing priorities.