Project Administrator (TRA)

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The Project Administrator plays a pivotal role in supporting the successful planning, execution, and delivery of projects. This position involves coordinating project activities, maintaining documentation, managing resources, and ensuring effective communication among stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support the development and tracking of project plans, timelines, and deliverables.
• Organize and facilitate project meetings, including preparing agendas, taking minutes, and following up on action items.
• Monitor project progress, flag potential delays, and assist in ensuring milestones are met.
• Maintain comprehensive and up-to-date project documentation, including contracts, schedules, and risk logs.
• Prepare accurate reports and presentations to update stakeholders on project status and performance metrics.
• Serve as a central point of contact for project-related inquiries and communications.
• Liaise with internal teams, vendors, and stakeholders to ensure alignment on project goals.
• Address and escalate issues promptly to maintain project momentum.
• Assist in tracking project budgets, expenditures, and resource allocations.
• Coordinate procurement of materials, equipment, and services as required.
• Ensure optimal utilization of resources throughout the project lifecycle.
• Identify potential risks and issues, document them in the project risk register, and suggest mitigation strategies.
• Support the resolution of challenges and assist the project manager in implementing corrective actions.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related discipline.
• Minimum of 3 years in project administration, coordination, or similar role.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication abilities.
• Proficiency in project management tools (e.g., MS Project, Asana, Jira, or similar).
• Basic financial management and budgeting knowledge.
• Problem-solving and proactive decision-making skills.
• Detail-oriented, with a high degree of accuracy.
• Adaptable to dynamic project requirements and timelines.
• Collaborative and capable of fostering a positive team environment.