CBS - SaT Secretary and Admin

EY Company Limited (Ernst & Young)

Ey Company Limited (Ernst & Young) (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

EY exists to build a better working world, helping create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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Job function: Administration & Secretariat

Industries: Banking & Financial Services Management and Consultancy Services

About this position

Working as an Administrative Officer, you will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

Responsibilities

General
• General secretary and administrative work
• All other admin matters that need to coordinate with team or firm-wide admin team (e.g., new year card, staff party, updating client mailing database, etc.)

Report
• Preparing WIP & AR report for the team
• Collecting go-to-market status from all project managers, and reporting status of key pursuits/ monthly won & lost to the team
• Collecting information and generate reports for team/ administrative management i.e., staff utilization analysis, team performance analysis

Office maintenance
• Producing and maintaining team manuals, procedures, protocols, templates
• Maintaining and updating clients’ database
• Maintaining and updating past/ on-going projects and fees for each project category
• Managing filing and folder/ cabinet system
• Monitoring/ updating/ maintaining any relevant team databases

Others
• Research on client’s information, industry news, etc.
• Managing team petty cash reimbursement process and preparing record/ supporting documents for reimbursement
• Handling all quality risk management preparation and records
• Preparation of corporate documents
• Other ad hoc work

Requirements

• A few years of experience in administration and/or secretarial support.
• Bachelor degree in Business Administration, Customer Services or other related
• Ability to communicate in English, both reading and writing
• Mature and able to prioritize tasks and manage stakeholders’ expectation
• Proficiency with MS Excel and other MS offices, including typing skills
• Experience in supporting budget planning and market research will be a plus
• Well-organized and detail-oriented