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About this position

We are looking for a meticulous and motivated Junior Administrative Assistant to join our HR team. This entry-level role is focused on supporting payroll processing, employee data management, and payroll reporting, providing hands-on experience in payroll operations.

Responsibilities

Payroll Processing:
• Assist with the monthly payroll processing for onshore and offshore employees by working with external payroll vendors to ensure accuracy and compliance.
• Collect, verify, and organize payroll data for submission to vendors, including timesheets, variance allowances, overtime, special incentive and deductions.
• Support statutory reporting requirements, such as Social Security, tax filings, and provident fund contributions, by coordinating necessary data with payroll vendors.
• Address payroll-related inquiries from employees.

Administrative Assistant:
• Support the onboarding process by preparing documentation.
• Support maintains employee records.
• Support with ad-hoc administrative tasks.
• Process offboarding paperwork, conduct exit interviews, and manage asset returns for departing employees.
• Support HR initiatives to boost employee engagement, like company events, workshops, and training sessions.

Requirements

• Bachelor’s degree in accounting, Finance, Human Resources, or a related fields.
• 1-3 years of experience in payroll, accounting, or HR administration.
• Basic understanding of payroll processing and statutory requirements.
• Proficiency in Microsoft Excel, familiarity with payroll software is a plus.
• Ability to manage confidential information and maintain data integrity.
• Good command of written / spoken in English.