Document Controller/Project Secretary

Cushman & Wakefield (Jakarta, Indonesia)

DKI Jakarta, Indonesia

Cushman & Wakefield (NYSE: CWK) is a leading global real estate services firm that delivers exceptional value for real estate occupiers and owners. Cushman & Wakefield is among the largest real estate services firms with approximately 50,000 employees in over 400 offices and 60 countries. In 2021, the firm had revenue of $9.4 billion across core services of property, facilities and project management, leasing, capital markets, valuation and other services.

About this position

We are looking for a diligent Document Controller/Project Secretary for Data Centers plays a crucial role in supporting the successful execution of data center construction and expansion projects. This position involves assisting project managers, coordinating with various teams, and ensuring that all administrative tasks are completed efficiently and accurately.

Responsibilities

• Administrative Support must provide comprehensive administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Maintain project documentation, including contracts, permits, drawings, and reports. Ensure all documents are organized, up-to-date, and easily accessible.
• Facilitate communication among project stakeholders, including clients, contractors, and internal teams. Prepare and distribute project updates and reports.
• Assist in creating and maintaining project schedules. Coordinate with team members to ensure timely completion of tasks and milestones.
• Monitor project budgets and expenditures. Assist in the preparation of budget reports and financial summaries.

Requirements

• Minimum of 5 – 10 years of experience in construction documentation.
• Associate or bachelor’s degree in business administration, Information Management, or a related field.
• Proven experience using document control software such as procure, or similar tools.
• Proven track record of successful mission critical facility project delivery.
• Certification in Document Management or Information Management is a plus.