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About this position

The Receptionist cum GA Assistant will be responsible for greeting and filtering visitors, managing correspondence, handling queries and complaints, maintaining safety and hygiene standards, and assisting with general administrative tasks such as transcription, office expenses, travel arrangements, and event coordination.

Responsibilities

• Greeting and filtering visitors, only allow visitors with previous appointment to meet Company's staff and management
• Serving guests with tea or coffee
• Managing correspondence and telecommunication systems
• Handling queries and complaints via phone, email and general correspondence
• Transferring and filtering calls as necessary
• Taking and ensuring messages are passed to the appropriate staff member in time
• Maintaining safety and hygiene standards of the reception area
• Receiving, sorting, distributing and dispatching daily mail
• Handling transcription, printing, photocopying and faxing
• Recording and maintaining office expenses
• Handling travel arrangements
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Managing Company's vehicles and driver's schedules
• Overseeing office services and maintenance service providers
• Assisting the HR team with recruitment, onboarding and termination processes
• other related duties that might be given by the Management

Requirements

• Has Associate Degree (D3) or Bachelor Degree (S1) from reputable university; preferrable majoring in hospitalities and tourism, or communication studies
• Good/Fair English speaking and writing skill
• Minimum experience 1 (one) year in similar position; preferrable having experiences working as front desk officer and customer service
• Has attractive appearance (professional, neat, and good manner)
• Open minded, hardworking, discipline, honest, strong mentality, good team player, and willing to work overtime

Benefits