Personal Assistant to CEO

Boncafe (Thailand) Ltd. (MRT Sutthisan)

Bangkok, Thailand

Boncafé (Thailand) Ltd. is a member of Boncafé Group - Asian’s leading gourmet coffee manufacturer and supplier in South East Asia / East Asia and the Middle East. Our head office is in Bangkok with branch offices all over Thailand. We are also a part of ‘Massimo Zanetti Beverage Group’ - one of the world’s largest Italian Coffee company with a heritage of over 60 years with 55 subsidiaries in 36 countries encompassing over 20 consumer brands worldwide such as Chock full o'Nuts, Chase & Sanborn, MJB, Hills Bros. including the most globally recognized Italian Coffee brand – Segafredo Zanetti.

About this position

The Personal Assistant to the CEO is responsible for supporting the CEO's daily operations, managing schedules, coordinating meetings, and ensuring smooth communication and administrative tasks.

Responsibilities

• Arrange and plan CEO’s daily working schedule
• Arrange transportation and accommodation both in Thailand and overseas for CEO business trip
• Analyze emails, documents, and calls
• Provide briefings on certain works and then process as assigned
• Answer emails on behalf of CEO as assigned
• Coordinate with both internal people or departments and external people for CEO
• Manage all CEO’s expense claims and petty cash
• Remind on due date of works and any approval such as E-memo, online money transfer, etc.
• Support administrative tasks as requested
• Support other managements as needed
• Solve daily problems with best and possible solutions
• To support and facilitate all matters related to CEO and Management’s work
• Make all work run smoother, be on time, faster, and easier
• All daily works run smoothly
• Solve all problems properly
• Coordinate with others to make jobs done perfectly
• CEO can work easier and happier every day.
• Organize Head of Department Monthly Meeting and provide meeting minutes
• Participate in Management Monthly Meeting and provide meeting minutes
• Arrange and schedule other meetings for CEO with other parties as requested
• Provide advanced notice for meeting or appointment
• Arrange food and beverages for lunch or dinner meeting or make restaurant reservation as needed
• Welcome guests of CEO and take care of the meeting
• Participate in needed meetings on behalf of CEO as needed.
• To make all meetings successful and proper
• To have notes or meeting minute for reference
• Have proper meetings
• Finish meeting minutes in 1 week after the meeting
• Share information about the meeting to CEO or related people

Requirements

• Business Management
• People Management
• Corporate image and branding
• English Skills
• Computer Skills
• Interpersonal Skills
• Growth Mindset
• Positive Attitude
• Good Personality and Manner
• Bachelor's degree or higher
• Excellent English Communication Skills: writing, reading, speaking
• Be able to travel and work abroad as needed