Company Secretary and Office Admin Manager
About this position
Responsibilities
• Responsible for corporate secretarial and compliance administrations e.g. maintain board of directors and shareholders documents, training records and legal billings etc.
• Arrange meetings for the Board of Directors, Management Committee and Shareholder meeting and coordinate to ensure that all resolutions have been implemented and complied.
• Give preliminary advice to Board members on legal issues, and practices of good corporate governance principles.
• Providing support for Directors and Executives to attend training courses in their relevant areas.
• Arranging Director's training/briefing for newly appointed Directors.
• Prepare and maintain documentations;
a. Director’s Register
b. Board meeting agendas, Minute of Board meeting and annual reports of company
c. Shareholder’s meeting agenda and Minute of shareholder’s meeting
• Conduct and provide advisory compliance risk assessment and ensure business process and internal activities are complied with relevant regulations
• Coordinating with related parties to develop and establish Compliance Control/Way of Conduct
• Monitoring tools and other Compliance & Control improvement scheme
• Supervise and manage daily administrative operations including facilities management, office supplies procurement, and vendor relations.
• Develop and implement administrative policies and procedures to streamline processes and ensure compliance with company standards
• Support other tasks as assigned by Chief Finance Officer
Requirements
• Bachelor’s degrees in Accounting, Law or relevant field
• At least 5 years of experiences in the corporate secretariat roles
• Extensive knowledge of compliance, relevant legal, rules & regulation
• Excellent Communication and Coordination skill
• Strong knowledge of company and corporate laws
• Good command of written and spoken English and Thai
• Highly organized, efficient with an attention to detail
• Strong leadership and communication skills, with the ability to influence and collaborate with employees at all levels
• Excellent problem-solving and decision-making abilities
• Ability to handle confidential and sensitive information with integrity and discretion