Administrative Assistant & Receptionist

Beca (Indonesia) (Jakarta, Indonesia)

DKI Jakarta, Indonesia

Creative people together transforming the world is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better. We are diverse enough to bring a wide range of perspectives, skills and disciplines to every client and every challenge. We're also a team that understands the power of working together to bring resourceful, smart solutions from our collective experience and insights. And this holds true whether we’re working on a small library for a local community or a multi-site expansion programme for a global food and beverage giant. We have more than 4,000+ employees in 25 offices around the world. While our experience has been over 100 years in the making, it is the fresh talent we're nurturing, the innovative thinking we're developing and the connections that we're forging that get us most excited for the future.

About this position

Beca is one of Asia Pacific’s largest independent advisory, design and engineering consultancies, currently recruiting for the position of Administrative Assistant & Receptionist in their Indonesia office. The role involves providing administrative support, managing office services, and delivering professional reception and customer service.

Responsibilities

• Provide support to prepare and arrange expatriate formalities (expatriate working permit), starting from RPTKA until permit completed, including but not limited to submission documents on system or doing clarification to related institution (if needed).
• Provide high level administration and office services support as required, including arrangement of company events.
• Depend on location, can be responsible for administration services including facilities management, meeting room bookings, travel coordination, events management, mail distribution, accounts / finance support, archiving, hire cars, catering, couriers, deliveries, security access cards, parking bays, sign in register, internal offices moves and staff relocations.
• Provide front of house professional reception and customer service to internal and external clients.
• Answer incoming voice calls and direct appropriately.
• Develop expert understanding and share knowledge of company preferred voice technology.
• Provide informative, professional and compliant (OHS) support to company visitors

Requirements

• Preferably having minimum Diploma Degree with relevant education background.
• Having within 2-4 years working experience in similar role, preferably having experience as admin staff and handling expatriate formalities (this will be added value).
• Excellent writing and verbal communication in English.
• Proficient in MS suite of Apps – Word, Excel, Outlook, PowerPoint etc.
• Able to work in a team as team player with positive attitude.
• Willingness to learn new processes.