Site Leader Assistant (1-year Fixed Term Contract)

Bayer (Indonesia) (Jakarta, Jakarta, Indonesia)

DKI Jakarta, Indonesia

Bayer is a global enterprise with core competencies in the life science fields of healthcare and nutrition. We design our products and services to serve the most essential human needs of health and nutrition. At the same time, we strive to address some of the world’s biggest challenges presented by a growing and aging global population. At Bayer, we’re committed to driving sustainable development and generate a positive impact with our businesses. Through the power of science, we’re pioneering new possibilities that advance life for all of us. That means reimagining how we care for ourselves and one another by empowering everyday health, improving approaches to patient care, and finding better ways to nourish our communities around the world.

About this position

To provide comprehensive administrative and secretarial support to the CP Operation Site Lead, ensuring efficient operations and effective communication within the organization.

Responsibilities

• Manage the Site Lead's schedule, including appointments, meetings, and travel arrangements.
• Handle incoming and outgoing formal correspondence, including emails, letters, and faxes.
• Prepare and submit reports, presentations, and other documents as required.
• Maintain and update the Site Lead's records, files, and databases.
• Coordinate with other departments to ensure smooth operations.
• Assist site travel arrangements including Visa, work permits, bookings, etc.
• Handle expense claims and reimbursements.
• Provide backup assist in responding messages and directing message as appropriate.
• Provide customary support for the visitors Site Lead’s guests.
• Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
• Prepare and distribute meeting materials.
• Assist the GA Operation in organizing and planning company events and functions.
• Communicate effectively with internal and external stakeholders, both verbally and in writing.
• Maintain confidentiality of sensitive information.
• Provide excellent customer service to both internal and external clients.

Requirements

• Proven experience as a secretary or administrative assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Strong interpersonal skills and the ability to build relationships.
• Positive and proactive attitude.
• High level of discretion and confidentiality.
• A relevant qualification in secretarial studies or business administration.
• Experience in a manufacturing or industrial setting is preferred.
• Knowledge of industry-specific software and systems.