Administrator, Finance Operations, Account Payable

APL Logistics (Bangkok)

Bangkok

Bangkok, Thailand

To stay ahead in today's global marketplace, your business needs a logistics partner that connects you to suppliers, vendors, and customers anywhere in the world – APL Logistics is that partner. Our operations span numerous continents, currencies, and customs – so your business grows even further. APL Logistics designs and operates global supply chains that deliver products everywhere you need them. Our innovative end-to-end solutions use data connectivity for greater visibility and control. Providing the resources to support your supply chain, our services include: - Supply chain design and engineering - Shipment consolidation and deconsolidation - Global freight forwarding and customs management - Regional warehousing and distribution networks management - IT solutions that increase supply chain performance within manageable costs Today, APL Logistics is a globally recognized innovator in logistics and technology management. Our logistics professionals offer local expertise throughout our global network. With over 20 million square feet of warehouse space, APL Logistics is the go-to global supply chain specialist for automotive, consumer, industrial, and retail companies.

About this position

AP-Accountant and play a pivotal role in ensuring the accuracy and efficiency of our accounts payable processes. As an integral member of our finance team, you will be responsible for managing invoice workflows, reconciling transactions, and maintaining compliance with company policies, IFRS, and THAI GAAP. The role requires strong analytical skills, attention to detail, and the ability to communicate effectively with internal and external stakeholders.

Responsibilities

• Invoice Management
• Accurately scan and promptly input invoices into the accounts payable system.
• Verify crucial invoice details, including vendor name, invoice number, date, VAT code, WHT code, and amount before transferring data from OCR cockpit to SAP R3.
• Invoice Processing:
• Record, code, and process all invoices adhering to company policies, IFRS, and THAI GAAP.
• Settle 3-way match invoices with GR transactions and manage downpayment/advance payment reconciliation with final invoices.
• Documentation and Communication:
• Follow up on tax invoices and receipts from vendors, ensuring proper document storage.
• Manually issue Withholding tax certificates for vendors in case of incorrect deductions at source.
• Resolve vendor queries and requests from the hub Ac-payment team via email.
• Payment Transactions:
• Handle payments-related transactions, including approvals, rejected payments, cancelled cheques, required bank reports, cheque management, and emergency payment requests.
• Compliance and Auditing:
• Adhere to internal compliance policies and guidelines established by management in daily operational activities.
• Utilize SAP system and ERP knowledge to efficiently manage accounts payable transactions.
• Support internal and external auditors.
• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Special Projects:
• Participate in special projects as needed to support process improvements and departmental initiatives.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Paying employees by verifying expense reports and preparing payment.
• Paying vendors by scheduling payment and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
• Preparing withholding tax certificate and submit to revenue department.
• Preparing Input vat report and submit PP.30 to revenue department.
• Review and recheck internal expense claim and petty cash.
• Performs other related duties as assigned.
• Perform other related tasks as assigned, Ad hoc assignment & projects.

Requirements

• Bachelor's Degree of Accounting, Finance or related fields
• 1-2 years of experience in Accounts Payable.
• Able to develop and establish financial policies and procedures.
• Strong organizational skills and the ability to maintain detailed records.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software like SAP and Microsoft Office Suite.
• Good English communication (writing, reading, listening, speaking).
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.