---

About this position

To oversee and coordinate a range of activities that ensure the smooth operation of the whole organization. This position typically involves a combination of administrative support, facilities management, and general operational duties.

Responsibilities

• Responsible for overseeing and managing all aspects of general office affairs, including facility management, office administration, and vendor management
• Developing SOPs and policies related to general office affairs and administration
• Handling and managing staff housings or employee dormitories
• Responsible for company property management, contract renewals, and coordinating with relevant departments to add new assets or remove old assets and continue them
• Overseeing routine and non-routine office purchases such as stationery, workstations and facilities, and other new office facilities and ensuring sufficient stock, housekeeping stock requests, materials, & facilities, including maintenance
• Maintaining all legal documents and office permits
• Dealing with and liaising with relevant external parties (mostly Chinese expatriates)
• Organizing and scheduling small and complex meetings, business trips, conferences, and department activities.
• Responsible for tracking or analyzing budgets, researching information, updating databases, and creating monthly reports

Requirements

• Mandarin and English proficiency is a must
• Minimum 5 years’ experience as a General Affair and experience in handling Chinese expatriates
• Bachelor's degree in Business Administration or a related field
• Advanced knowledge of office procedures and general office equipment
• Strong organizational and communication skills and attention to detail
• Strong analytical skills
• Proficiency in Microsoft Word, Excel, Access, PowerPoint
• Willing to be placed Pantai Indah Kapuk, North Jakarta

Benefits