Admin Manager(Thailand location)

Aldagram Inc. (Bangkok, Bangkok City, Thailand)

Bangkok, Thailand

KANNA is Project Digitalization Service and helps to improve the operating efficiency, and used by 40, 000 corporations all over the world. The Apps is used in more than 70 countries.

About this position

Aldagram is a fast-paced growing company founded in 2019, providing a SaaS solution called 'KANNA' for desk-less industries. The Admin Manager will ensure smooth office operations, manage payroll, compliance, labor management, and liaise with relevant authorities.

Responsibilities

• Ensure smooth operation of office management function.
• Maintain a positive and professional working environment in partnership.
• Develop and maintain office-related policies and procedures in line with local legislation and company standards.
• Monitor office equipment service agreements, ensuring timely renewal and rate negotiation.
• Propose relevant programs for organizational development in the Office Admin area.
• Manage and administer corporate credit card-related matters.
• Process monthly payroll in accordance with employment agreements and Ministry of Labor requirements.
• Communicate with banking partners and seek internal approval for transactions.
• Maintain employee records confidentially in compliance with privacy laws.
• Ensure accurate reporting for internal/external audits.
• Issue and manage invoices.
• Confirm and record incoming payments.
• Manage payments.
• Check the financial statements written by the tax accountant.
• Prepare monthly, quarterly, and annual financial reports.
• Communication and reporting with the Accounting and General Affairs Departments in Japan.
• Manage employee attendance.
• Handle payroll calculation and social insurance procedures.
• Oversee onboarding of new employees and offboarding of departing employees.
• Ensure compliance with labor laws.
• Prepare and submit reports in accordance with laws and regulations.
• Maintain regular communication and coordination with relevant authorities.
• Handle various permit applications and renewals.
• Manage internal communication systems.
• Coordinate with external vendors for security, cleaning, and other services.

Requirements

• Native Thai language skills.
• Bachelor’s / Master’s degree holders are also welcome.
• Must possess business-level English proficiency, capable of conducting professional duties effectively in English.
• Minimum of five years of experience in General Administration, including Accounts Payable/Accounts Receivable.
• Able to communicate smoothly with overseas headquarters.
• Flexible and can-do attitude within small to medium-sized organizational settings.
• Experience in liaising with government offices and handling relevant administrative tasks.
• Business level Japanese language skills (preferred).