Executive Assistant Coordinator (1 year contract – Bangkok Based)

Agoda.com (Bangkok)

Bangkok, Thailand

Agoda.com is an online travel agency catering primarily to consumers in the Asia-Pacific region, with headquarters in Singapore and operations in Bangkok, Thailand. Agoda facilitates reservations for lodging, flights, ground transportation, and activities. It is a subsidiary of Booking Holdings

About this position

The Executive Assistant Coordinator position at Agoda involves coordinating logistics for events, managing office duties, and supporting the executive assistance team in a dynamic and diverse work environment.

Responsibilities

• Coordinate logistics for a variety of events and catering (e.g., internal meetings, corporate functions) and gradually learn to plan catering services.
• Prioritize tasks and manage time effectively to meet tight deadlines.
• Familiarize with technologies and productivity tools.
• Create and design PowerPoint presentations and Word documents; basic proficiency in graphic design tools is a plus.
• Oversee office duties such as sourcing supplies, managing VIP visitor badges, and maintaining swag inventory.
• Maintain and organize confidential documents and records; assist EA team members with administrative tasks.
• Provide relevant data and information to assist executive assistance in making decisions.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Identify and suggest process improvements to enhance workflow efficiency.
• Incorporate feedback to continuously improve processes and encourage team collaboration.
• Provide ad-hoc support as required, swiftly handling urgent matters.

Requirements

• Bachelor’s degree in business administration or related field.
• Minimum of 2-3 years of experience.