What does a Junior Office Assistant do?

The Junior Office Assistant will provide administrative support to the office team, including handling phone calls, managing calendars, and organizing meetings. This position will report directly to the Office Manager and collaborate with various departments to ensure smooth operations and efficient communication within the company. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities of Junior Office Assistant

• Assisting with general office tasks such as filing, photocopying, and scanning documents.
• Managing incoming and outgoing mail, including sorting and distributing to the appropriate departments.
• Answering phone calls and directing them to the appropriate staff members.
• Greeting and assisting visitors, ensuring they are directed to the correct meeting rooms or personnel.
• Maintaining office supplies inventory and placing orders when necessary.
• Assisting in scheduling and coordinating meetings, conferences, and appointments.
• Updating and maintaining company databases and filing systems.
• Assisting in the preparation of reports, presentations, and other documents.
• Providing administrative support to various departments as needed.
• Assisting with basic bookkeeping tasks, such as processing invoices and expense reports.