What is a General Affairs Specialist doing? Job description and responsibilities

What does a General Affairs Specialist do?

The General Affairs Specialist is responsible for overseeing and managing various administrative tasks and general affairs operations within the company. This includes handling office supplies, facilities management, vendor coordination, and assisting with employee onboarding and offboarding processes. The General Affairs Specialist will report directly to the General Affairs Manager and collaborate with cross-functional teams to ensure smooth day-to-day operations.

Responsibilities of General Affairs Specialist

• Managing office supplies and inventory, ensuring availability of necessary items for smooth operations.
• Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment.
• Assisting in the planning and execution of company events, including meetings, conferences, and team-building activities.
• Handling travel arrangements and accommodations for employees, including booking flights, hotels, and transportation.
• Managing company vehicles, including scheduling maintenance, tracking mileage, and ensuring proper documentation.
• Assisting in the onboarding process for new employees, including preparing workstations, coordinating IT setup, and providing necessary resources.
• Overseeing the management of company-wide communication channels, such as email distribution lists and internal messaging platforms.
• Coordinating with external vendors and service providers for various office needs, such as cleaning services, catering, and equipment maintenance.
• Assisting in the development and implementation of office policies and procedures to ensure compliance and efficiency.
• Providing administrative support